Category: Video Conferencing

Huddle Rooms

Forget Big Board Rooms: 5 Reasons why Huddle Rooms are the Ultimate Collaboration Stations

Collaboration is not restricted within walls anymore. A wide array of collaborative tools has expanded collaboration across the globe. The culture of deploying collaboration applications came into the light due to credible proofs of increased employee productivity and enhanced customer relationships that these applications present. In recent years, noteworthy leaps in collaboration space have been made to simplify deployment, improve interoperability and enhance the user experience. Progressive changes are being made even as we talk about it.

Amidst these changes, there has been a major shift in how people work, which has been a direct influence on the architecture of modern offices. While big board rooms might have been the only productive way to collaborate with team members and customers some years ago, this is not the scenario today. With the dawn of open work-spaces and professionals not tied to their cubicle anymore, the concept of huddle rooms has emerged into the limelight.

So, what are these huddle rooms? If you’re familiar with the formation of the huddle in football, it is a very similar concept. It is a small meeting room, meant for only 4-5 people so they can quickly meet with people outside of the organization and collaborate.

Here are the 5 reasons why Huddle Rooms are the ultimate collaboration stations:

Huddle rooms make the most of office space

Even in your own organization, you must have noticed how often the big boardrooms are utilized for having small meetings comprising of just 3-5 people. Fore mostly, if the maximum number of meetings being held in your organization are of the same nature, you are wasting a lot of office space. The same area, when divided into smaller huddle rooms, would be able to accommodate more such meetings at the same time. Secondly, if you are engaging with a customer, the empty chairs might look really weird and may impart a poor impression.

Huddle rooms save time

Everyone loves the idea of spontaneous collaboration. Consider a situation when two different groups of people in an organization are in a dire need to have a conference with their end customers at the same time. 2-3 huddle rooms instead of a big boardroom would easily solve the problems of this nature. There would be no waiting time before one can start a meeting. In addition, companies don’t have to worry about scheduling conference appointments or getting support from the IT team. To launch a meeting in a huddle room, all they need to do is walk into space and get started.

Huddle rooms are intimate spaces that help remote workers feel included

It is a well-researched fact that huddle rooms are preferred by employees in branch offices when it comes to video conferencing. It enhances their ability to connect and makes them feel like a real participant during those collaboration sessions. Also, huddle rooms are a quiet place, which is essential when you do not want any interruptions or disturbance that is usually accompanied by open work areas. The sheer fact can be a major stakeholder when you are trying to improve on productivity.

Huddle rooms empower you to do more with less

Gone are the days when a typical corporate atmosphere, that is a part of an executive conference room, could attract millennials seeking a collaboration oasis. The professionals at your organizations would love to embrace a more flexible and less formal environment, which is what huddle rooms bring along. Huddle rooms have often been accounted to be a perfect space for holding webinars, video conferences and even critical sales presentations. Consider the fact that you do not even need a huge space to setup a huddle room and yet, you can do wonders and achieve a new level of productivity.

Huddle rooms save your IT expenditure

It is a cost effective, yet immersive way to stay connected with dispersed employees and end customers. Unlike a big boardroom, you do not need the high-end equipment like multiple cameras, high and lossless zoom abilities or speaker tracking functionality. Since it is a small space, you would have to invest in a remarkably less costly equipment. It allows you to have several huddle rooms in your organization instead of one big board room, which proves to be a huge factor in increasing your return on investment.

Create your ideal huddle space with Proactive Data Systems

Proactive offers a free consultancy to all the consumers. We listen to your requirements, understand them and analyze them. Only then, we suggest you the right solution for your business segment. We will help you design huddle spaces that your teams will actually want to use and consult on the best practices while setting up huddle rooms and Cisco collaboration devices.

With a Cisco Tier-1 Gold Partnership, we are one of the most reliable solution providers and hold the highest level of certification as far as Cisco Collaboration is concerned.

If you are interested in increasing your productivity with huddle rooms, you can simply drop us a mail at and we’ll get back to you real soon!

Video Conferencing Solutions

Reduce Your Business Travel Cost to zero With Video Conferencing Solutions

Business travel cost is a nightmare for several organizations. The sales representatives are required to travel across the globe for meetings that ultimately result in more business for the organization, but regulating that cost is a serious concern for the admins and finance departments. It is primarily because the expenditure is a necessity. But what if you could just minimize that cost to nothing? What if your representatives could meet anyone around the world anytime without incurring any cost? Technology has come a long way in the past few years. One of its most fruitful offerings is Video Conferencing Solutions.

What is Video Conferencing?

Just like you carry out a conversation through your mobile devices across continents without paying a hefty amount, video conferencing is the technology that allows you to have a face to face conversation instead. Like any other technology, it has come a long way ever since the origin of its capabilities in the 1970s. Earlier, no standard protocols existed on which video conferencing solutions could rely upon. It was an extremely expensive affair. However, with cloud technology coming in, we have extremely affordable networks. Interoperability of video teleconferencing systems is virtually guaranteed now that standards and protocols have been clearly established.

This is the reason why many firms are now investing in HD Video Conferencing Solutions and replacing the way conferences and meetings were held traditionally. It allows the company officials to meet their clients anytime, without actually traveling to their location. In addition, they can also collaborate among themselves even when they are not present in the organization.

Which video conferencing solutions are right for your business?

Yes, it is extremely convenient and allows any organization to save a major expenditure on travel. But there are several providers in the market today which has opened up a stiff competition among them. This is partially beneficial for the customers but has also given rise to several queries:

  • What solution will be the right one for my business?
  • How is video conferencing different from remote desktop support or web meetings?
  • Is video conferencing secure to discuss sensitive information?
  • What video conferencing solutions are available in the market for different room sizes including executive room, small meeting room, big conference room and auditoriums?
  • Is there an instance where I can use video device over Wi-Fi?
  • Can I replace my IP phone with video endpoint but still retain the same extension?
  • I have no budget to buy a license for the multiparty feature but I need the service. Is there any other option I can explore?
  • Can I use my Skype for business with Telepresence?
  • Can I call my US and UK sales persons on their mobile devices via video device?
  • How secure is video conferencing as a means of communication?
  • If my video device went down, what will I use as the SLA and backup for my device?
  • I’m having a problem connecting branch offices and meeting rooms within a single video call.

To be humble, these are only a few of the questions that we have been asked by our customers. It is difficult to answer them all by generalizing everything because every customer has a different requirement; they all have different architectures, different allocated spaces, and different budgets. To provide the perfect solution, we require all the necessary details so we can analyze and suggest the best options.

How can Proactive help?

Proactive has been in this industry for more than two decades. Over these years, we have successfully provided the right solution to over 253 clients spread across myriad verticals like Telecommunication, Education, Information Technology and Medical etc. Our team of experts has been duly trained and possess the right skills to rectify all your queries and offer you the right video conferencing solutions.

We do understand that the terms video conferencing, teleconferencing, webinars, webcasts, desktop sharing, online meetings, net meetings, web meetings, presentation software, distance learning, remote desktop support, online work collaboration, internet conferencing and online conferencing might appear confusing to you as a consumer and you might not be able to decide what will be fruitful in meeting your business requirements. However, we are readily available not only to answer your queries but also help you make the right decision. Our expertise in this domain allows us to suggest you the best solutions that are extremely secure and fulfills your prime requirement of saving your expenses. Our solutions include:

Board Room Video Conferencing Solutions

Proactive offers a wide range of solutions to all boardrooms ranging from the small (4people) to the large (18people) boardrooms. Our products such as Cisco IX series, TX series and MX series will totally change the way you conduct your business meetings to face to face meetings at ZERO travel cost. This solution comes with some of the advanced features like Speaker Track & Presenter Track camera, HD video Quality, Screen-sharing, and presentation on different devices like smartphones, Laptops, and Tablets. Apart from providing video solution, we will also do audio-visual for your boardrooms to control lighting, sounds, HVAC and room scheduling with just a click of a button.

Desktop Video Conferencing Solutions

You can now convert your desktop into a smart workspace ideal for video/audio call, screen-sharing, and screen extension. Using Cisco EX, DX series and video phones you can connect to board room-meetings and Web call. It happens with just a click of a button.

Mobile Video Conferencing Solutions

Proactive’s Mobile Video solution has opened a world of new opportunities for companies having a presence in remote locations, homeworkers & customers. Cisco Jabber, WebEx, Cisco CMR and Spark solution have totally changed the way we interact with everyone.

Apart from being used for business purpose, our mobile solution will prove to be a big-time success for your educational and training verticals. It will be as easy for you as doing a call with ZERO implementation and connect to multiple people through a single call.

Video Wall

Convert your non-functional brick wall to video wall and share timely and accurate information related to our business using HD video wall. We as Proactive have a video wall with a multi-monitor setup which will be useful for your control rooms, stadiums etc. to display live feeds contents for your large gatherings.

Cloud Solutions

Proactive has a cloud-based video conferencing solution available for you depending on your industry requirement. With our cloud solution, you can create your own personal meeting rooms. You can invite your customers and colleagues over a video conference without investing in any hardware. We will also provide you FREE recording space to record your meetings and YES it’s very SECURE and ENCRYPTED.

Let’s save your business meeting expenses together.

Proactive offers a free consultancy to all the consumers. We listen to your requirements, understand them and analyze them. Only then, we suggest you the right solution for your business segment. Our solutions will not only help you collaborate with your employees but also with your clients, anywhere and anytime.

With a Cisco Tier-1 Gold Partnership, we are one of the most reliable solution providers and hold the highest level of certification as far as Cisco Video is concerned.

But why rely on mere words when you can actually get a free demo? If you are interested in saving your travel expenses, you can simply drop us a mail at and book your free demo today!