Forget Big Board Rooms: 5 Reasons why Huddle Rooms are the Ultimate Collaboration Stations

Collaboration is not restricted within walls anymore. A wide array of collaborative tools has expanded collaboration across the globe. The culture of deploying collaboration applications came into the light due to credible proofs of increased employee productivity and enhanced customer relationships that these applications present. In recent years, noteworthy leaps in collaboration space have been made to simplify deployment, improve interoperability and enhance the user experience. Progressive changes are being made even as we talk about it.

Amidst these changes, there has been a major shift in how people work, which has been a direct influence on the architecture of modern offices. While big board rooms might have been the only productive way to collaborate with team members and customers some years ago, this is not the scenario today. With the dawn of open work-spaces and professionals not tied to their cubicle anymore, the concept of huddle rooms has emerged into the limelight.

So, what are these huddle rooms? If you’re familiar with the formation of the huddle in football, it is a very similar concept. It is a small meeting room, meant for only 4-5 people so they can quickly meet with people outside of the organization and collaborate.

Here are the 5 reasons why Huddle Rooms are the ultimate collaboration stations:

Huddle rooms make the most of office space

Even in your own organization, you must have noticed how often the big boardrooms are utilized for having small meetings comprising of just 3-5 people. Fore mostly, if the maximum number of meetings being held in your organization are of the same nature, you are wasting a lot of office space. The same area, when divided into smaller huddle rooms, would be able to accommodate more such meetings at the same time. Secondly, if you are engaging with a customer, the empty chairs might look really weird and may impart a poor impression.

Huddle rooms save time

Everyone loves the idea of spontaneous collaboration. Consider a situation when two different groups of people in an organization are in a dire need to have a conference with their end customers at the same time. 2-3 huddle rooms instead of a big boardroom would easily solve the problems of this nature. There would be no waiting time before one can start a meeting. In addition, companies don’t have to worry about scheduling conference appointments or getting support from the IT team. To launch a meeting in a huddle room, all they need to do is walk into space and get started.

Huddle rooms are intimate spaces that help remote workers feel included

It is a well-researched fact that huddle rooms are preferred by employees in branch offices when it comes to video conferencing. It enhances their ability to connect and makes them feel like a real participant during those collaboration sessions. Also, huddle rooms are a quiet place, which is essential when you do not want any interruptions or disturbance that is usually accompanied by open work areas. The sheer fact can be a major stakeholder when you are trying to improve on productivity.

Huddle rooms empower you to do more with less

Gone are the days when a typical corporate atmosphere, that is a part of an executive conference room, could attract millennials seeking a collaboration oasis. The professionals at your organizations would love to embrace a more flexible and less formal environment, which is what huddle rooms bring along. Huddle rooms have often been accounted to be a perfect space for holding webinars, video conferences and even critical sales presentations. Consider the fact that you do not even need a huge space to setup a huddle room and yet, you can do wonders and achieve a new level of productivity.

Huddle rooms save your IT expenditure

It is a cost effective, yet immersive way to stay connected with dispersed employees and end customers. Unlike a big boardroom, you do not need the high-end equipment like multiple cameras, high and lossless zoom abilities or speaker tracking functionality. Since it is a small space, you would have to invest in a remarkably less costly equipment. It allows you to have several huddle rooms in your organization instead of one big board room, which proves to be a huge factor in increasing your return on investment.

Create your ideal huddle space with Proactive Data Systems

Proactive offers a free consultancy to all the consumers. We listen to your requirements, understand them and analyze them. Only then, we suggest you the right solution for your business segment. We will help you design huddle spaces that your teams will actually want to use and consult on the best practices while setting up huddle rooms and Cisco collaboration devices.

With a Cisco Tier-1 Gold Partnership, we are one of the most reliable solution providers and hold the highest level of certification as far as Cisco Collaboration is concerned.

If you are interested in increasing your productivity with huddle rooms, you can simply drop us a mail at and we’ll get back to you real soon!